How do I set up a district account?

This guide explains how to use your MusicplayOnline district administrator account to manage teacher accounts, track district usage, and add or remove users. As a district admin, you can bulk import email addresses, monitor account activation status, and review district usage statistics. What this article covers:

• Accessing your admin account
• Setting up domain access with your IT team
• Adding teachers to your district (3 methods)
• Exporting member lists
• Viewing District Analytics
• Accessing District Resources
• Setting up Student Access

If you need help linking accounts to your district group, the video below provides a step-by-step walkthrough:

Admin Account

Getting Access

Your district contact has set up an administrator account for you. If you have not received an email with your username and password, please contact the MusicplayOnline support team at support@musicplay.ca. If your district uses Google emails, you can also use “Sign in with Google” right away.

How do you set up domain access with your IT team?

Please send this list to your IT people to whitelist the domains that we use on MusicplayOnline. This will allow our site through your district's firewall.

Adding Teachers to the District Account

To access your admin settings, log in to your MusicplayOnline account page. Click My District in the left-hand navigation to view your district information. Here you will see your most recent logins, the number of licenses purchased and in use, and your account expiry date. If you require additional licenses, please reach out to your district contact.

There are 3 ways to add teachers to your district:

1. Add Teacher: Adds one teacher email at a time. This will send an activation link to any newly created accounts and invite the account, whether new or existing, to join the group. They can accept the invite when they next visit their account page.
2. Invite Link: Generate an invite link by clicking on "Invite Link" and send it to your teachers. Any teacher clicking this will get invited to the group. This works if they are currently logged in to an existing account, or if they create a new account.
3. Bulk Import: Use this option to invite multiple teachers at once. After clicking Bulk Import, enter the email addresses in the text box at the top of the panel. Then click Format Emails — the system will validate all addresses, confirm you have enough open license seats, and indicate whether each account is new or already exists.
   When you are ready, you can click 'Start Import' and the accounts will be added to the group.

Export

Next to the invite buttons, there is a red Export button. Click it to download a CSV list of your group's current members.

District Analytics

In the top right you can click on the District analytics button to access the district usage data. If your district group has many members, this may take a moment to load — please wait for the page to finish loading before reviewing results. 

Once the page loads, you will see usage information for your district. Quick navigation options appear at the top of the page; scrolling down shows teacher account usage first, including page views, total users, and favourite content areas.

The default reporting period is the last 30 days. You can click on the reporting period in the top right to adjsut the time window to any timeframe you would like.

Further down the page you can also see some limited student usage info. This is tracked only by student code (class level) and is completely depersonalized.

District Resources

You can find useful resources in the top right corner under the 'District Resources' dropdown. This includes links to tutorial videos, professional development (PD) options, and other useful documents.

Student Access

Within each teacher account, a teacher can click Generate Student Code under Dashboard. This generates a class code that students can use to access content, and automatically appends the code to any links the teacher shares.